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All contracts for, and purchases of supplies, materials, and equipment in the amount of $50,000 or more, and contractual services in the amount of $50,000 or more, shall be based, when feasible, on at least three competitive bids.  All purchases for less than the stated amounts may be made in the open market but shall, when possible, be based on at least three competitive quotations or prices.  All purchases made in the open market shall be completed after careful pricing.

When bidding procedures are used, bids shall be advertised appropriately. Suppliers shall be invited to have their names placed on mailing lists to receive invitations to bid. When specifications are prepared, they will be sent to all merchants and firms who have indicated an interest in bidding.

All bids must be submitted in sealed envelopes, addressed to the business office or address designated by the business office, and plainly marked with the name of the bid and the time of the bid opening. Bids shall be opened at the time specified.  If noted within the bid, all bidders and other persons shall be invited to be present. The Superintendent or his/her designee shall record the results of the bids and the time of opening.

The district anticipates awarding one contract, but reserved the right to select more than one vendor where it deems it is in their best interest to do so.  The Superintendent or his/her designee shall be granted permission to negotiate with vendors after bids are opened to secure the best option for the district.

The Board reserves the right to reject any or all bids and to accept that bid which appears to be in the best interest of the District.  The Board reserves the right to waive any formalities in, or reject any or all bids or any part of any bid. The School District also reserves the right to abandon the project or to solicit and re-advertise for other proposals.  Any bid may be withdrawn prior to the scheduled time for the opening of bids.  Any bid received after the time and date specified shall not be considered. The Board need not accept the lowest qualified bidder.

The bidder to whom the award is made shall be required to enter into a written contract with the District.

See NH RSA 194-C:4(II)(a)(r)

NHSBA Code DJE

Revised From: 4/10/00, 6/26/17

First Reading Policy: 3/16/2022

Second Reading and Adoption BOSC: 3/28/2022